Skip to main content

Library Policies: Interlibrary Loan

This guide outlines policies regarding library use and library materials.

Interlibrary Loan

WHAT IS INTERLIBRARY LOAN?

 

Interlibrary Loan is a formal cooperative agreement among libraries to share material with, or provide photocopies to, other libraries. If you are unsuccessful in locating the research items needed in the library, you may then initiate an Interlibrary Loan request. If we do not have the item you need in our collection, we can request it be sent here from another library. We can deliver books from our library or photocopies of articles in our collection to distance students who can't come to the library in San Francisco.

 

HOW DO I REQUEST A BOOK OR ARTICLE?

 

To request a book or article be delivered to you, please fill out the Interlibrary Loan Form.

 

WHO MAY USE INTERLIBRARY LOAN?

 

GGU Business Library provides Interlibrary Loan service to faculty, staff, and currently enrolled students of GGU. Alumni and non-registered students are not eligible.

 

WHAT MATERIALS MAY BE BORROWED?

 

Interlibrary Loan will not order textbooks which are currently being used by classes at Golden Gate University and are on the GGU Bookstore textbook list. Books and photocopies of journal and newspaper articles are easily obtained from most libraries. Also, if you are taking classes through eLearning or at a regional site, we will mail you books and copies of articles from our collection here in San Francisco.

 

HOW MUCH TIME DOES IT TAKE FOR MY INTERLIBRARY LOAN REQUEST TO ARRIVE?

 

The turnaround time involved in requesting and receiving varies depending upon the location and availability of the item(s). Materials in our collection are usually mailed within 48 hours, to be picked up at the GGU Regional Site where the requesting student is enrolled unless otherwise specified. You should allow at least a week to two weeks from the time you turn in your requests. If the item is only available out-of-state, it may take longer.

 

ARE THERE COSTS INVOLVED?

 

Most transactions are free, however Interlibrary Loan for GGU Business Library borrowers is on a cost recovery basis. That means, the borrower may be responsible for any lending or photocopy charges that may be assessed by the lending library. Borrowers will also be charged overdue fines for books not returned on time.Please Note: If a student fails to return an Interlibrary Loan book to the library, the registrar's office will withhold your diploma and/or transcripts until the book is returned or replacement costs from the lending library is paid.

 

WHAT INFORMATION DO I NEED TO REQUEST A BOOK OR ARTICLE?

 

When you fill out the online form, you will be asked for the following information:

    • Your full name
    • Student ID #
    • Course number
    • Day and evening phone numbers
    • E-mail Address
    • Mailing address (if we are mailing to you directly - for eLearning students)
    • Complete citation information for the items being requested
    • Book: Author, Title, Year of publication
    • Article: Author, Article Title, Publication Title, Volume, Issue/Number, Date, Page number

 

HOW MANY ARTICLES CAN I REQUEST FROM THE SAME JOURNAL?

 

CONTU Guidelines (copyright law guidelines) state the following regarding article requests from the same journal:

    • During a single calendar year, a maximum of five articles published within the past five years from any single journal may be requested by the library.
    • During a single calendar year, only one article per issue from any single journal published within the last five years may be requested by the patron.

More details are available from the US Copyright Office.

 

HOW WILL I KNOW WHEN MY MATERIAL HAS ARRIVED?

 

You will be notified by e-mail when the item(s) you have requested arrive. If you are taking classes at the San Francisco campus, you may pick up the material at the Circulation Desk. Tell the staff at the Circulation Desk you have been notified that materials have arrived and are being held for you. You will find a pink date due slip in the books telling you when the book needs to be returned to the library. Please do not remove this slip. Photocopies are yours to keep.

 

WHERE DO I RETURN BOOKS?

 

Please return all Interlibrary Loan books to the Circulation Desk in the Business Library. If you are attending classes at a regional site, and we sent a book to you, you can return the book to the site you attend. Please do not return photocopies, they are yours to keep.

eLearning students or those unable to reach a GGU teaching location please mail books back to:

Business Library
Golden Gate University
536 Mission Street
San Francisco, CA 94105